Five Reasons to Do a Trademark Audit

While a company's brands are among its most critical and valuable business assets, too little attention is usually devoted to identifying, developing, protecting and exploiting those assets. Gaps in trademark asset protection are often not discovered until a company seeks to enforce or is forced to defend its brands and encounters obstacles that could have been avoided.

In a recent interview, in-house counsel for a major company stated that what keeps him awake at night is wondering what he has missed ' what might happen that he has not foreseen. Conducting regular trademark audits (as well as audits for other intellectual property assets such as patents) is the best way to prevent that scenario for brand assets.

A trademark audit, in the broad sense, is simply intended to focus attention on the existing and potential trademark resources of a company. It can range from a yearly review managed internally to a full-blown comprehensive audit conducted by an outside law firm. A trademark audit allows a company to review, manage and fully exploit the value of trademark assets. It will generally include review and analysis of:

• the existing trademark portfolio, including federal and state registrations and applications and the status of internet domain names;
• strategic plans and business goals, with particular attention to new products or services or extensions of product lines;
• internal procedures to identify and protect marks;
• potential third-party infringements;
• enforcement activities; and
• identification of licensing opportunities.

Many companies choose an initial comprehensive trademark audit conducted by or with the assistance of outside counsel with a view toward managing the audit functions internally once an audit program is put in place. The key to successful management of trademark assets is simple ' the company must shift from a reactive position to devote singular attention to its trademark portfolio on a systematic basis.

The benefits are clear:

New Brands May Be Identified

While companies are usually aware of their primary brands, there are often trademark assets that have not been identified. For one example, product packaging or design can be distinctive and serve an important brand function (eg, the yellow and black cover of the Cliff Notes' series). A trademark audit will identify all of the potential trademark assets of a company.

Protection for Existing and Potential Brands Is Maximized

While trademark rights arise from use, there are important trademark rights and protections that can be obtained through federal registration of a trademark. The benefits of registration can include:

• a presumption of validity and ownership;
• constructive notice to third parties;
• incontestability (on certain grounds) after 5 years of registration.

For example, a registration of a trade dress, especially if it becomes incontestable, can be a significant strategic advantage in a litigation.

Trademark Rights Are Not Lost Inadvertently

A company with any significant trademark assets must have a program in place to monitor potential infringements and enforce its trademark rights. The failure to police and enforce trademark rights can result in critical damage or even a fatal blow to the value of a brand. If third parties use the same or a similar mark without challenge, a court may take the view that it is no longer a source identifier, and rights in the brand can be weakened or lost.

In some cases, potential infringements can be monitored internally through a regular program of Internet sweeps. For companies with large trademark portfolios, it may be appropriate to retain a “watch” service to review third-party activity that implicates the marks. In situations where trademark rights must be enforced against potential infringers, there are a range of options that may be appropriately employed, from “notice” letters to full-scale litigation. In some cases, one of the functions of a trademark audit can be development of a joint program to manage potential infringements, with many of the functions initially performed internally subject to review by outside counsel. For example, companies that possess a large trademark portfolio and face constant attempts to infringe may develop “forms” to use for initial contacts with potential infringers that are then adapted as appropriate to each situation.

Foreign Rights Are Protected

It is important to obtain protection in foreign locations where a company's trademarks are utilized. This can be done on a country-specific basis, or where appropriate, such as by utilizing the Madrid system for international registration of marks. A trademark audit will ensure that the company is proceeding as appropriate to secure and maintain foreign rights.

Existing Brands Can Be More Effectively Exploited

One of the best reasons to conduct a trademark audit is that it may identify opportunities to increase revenue through exploitation of existing brands. The primary path to increased revenue is licensing arrangements. The first concern of a licensee will be the value of the brand, including the question, “Has it been developed and protected?” Regularly auditing trademark assets demonstrates commitment to the value of those assets and will usually result in a “clean” review when the licensee investigates the mark.

The bottom line is that most companies have serious deficiencies in the development, management, protection and exploitation of their intellectual property assets. These deficiencies result from inertia ' the human and business tendency to focus on issues only when a problem arises. A trademark audit is a cost efficient and effective way to address and permanently solve the inertia problem. An initial full audit followed by regular updates will ensure that a company derives full benefit from its intellectual property assets.

While a company's brands are among its most critical and valuable business assets, too little attention is usually devoted to identifying, developing, protecting and exploiting those assets. Gaps in trademark asset protection are often not discovered until a company seeks to enforce or is forced to defend its brands and encounters obstacles that could have been avoided.

In a recent interview, in-house counsel for a major company stated that what keeps him awake at night is wondering what he has missed ' what might happen that he has not foreseen. Conducting regular trademark audits (as well as audits for other intellectual property assets such as patents) is the best way to prevent that scenario for brand assets.

A trademark audit, in the broad sense, is simply intended to focus attention on the existing and potential trademark resources of a company. It can range from a yearly review managed internally to a full-blown comprehensive audit conducted by an outside law firm. A trademark audit allows a company to review, manage and fully exploit the value of trademark assets. It will generally include review and analysis of:

• the existing trademark portfolio, including federal and state registrations and applications and the status of internet domain names;
• strategic plans and business goals, with particular attention to new products or services or extensions of product lines;
• internal procedures to identify and protect marks;
• potential third-party infringements;
• enforcement activities; and
• identification of licensing opportunities.

Many companies choose an initial comprehensive trademark audit conducted by or with the assistance of outside counsel with a view toward managing the audit functions internally once an audit program is put in place. The key to successful management of trademark assets is simple ' the company must shift from a reactive position to devote singular attention to its trademark portfolio on a systematic basis.

The benefits are clear:

New Brands May Be Identified

While companies are usually aware of their primary brands, there are often trademark assets that have not been identified. For one example, product packaging or design can be distinctive and serve an important brand function (eg, the yellow and black cover of the Cliff Notes' series). A trademark audit will identify all of the potential trademark assets of a company.

Protection for Existing and Potential Brands Is Maximized

While trademark rights arise from use, there are important trademark rights and protections that can be obtained through federal registration of a trademark. The benefits of registration can include:

• a presumption of validity and ownership;
• constructive notice to third parties;
• incontestability (on certain grounds) after 5 years of registration.

For example, a registration of a trade dress, especially if it becomes incontestable, can be a significant strategic advantage in a litigation.

Trademark Rights Are Not Lost Inadvertently

A company with any significant trademark assets must have a program in place to monitor potential infringements and enforce its trademark rights. The failure to police and enforce trademark rights can result in critical damage or even a fatal blow to the value of a brand. If third parties use the same or a similar mark without challenge, a court may take the view that it is no longer a source identifier, and rights in the brand can be weakened or lost.

In some cases, potential infringements can be monitored internally through a regular program of Internet sweeps. For companies with large trademark portfolios, it may be appropriate to retain a “watch” service to review third-party activity that implicates the marks. In situations where trademark rights must be enforced against potential infringers, there are a range of options that may be appropriately employed, from “notice” letters to full-scale litigation. In some cases, one of the functions of a trademark audit can be development of a joint program to manage potential infringements, with many of the functions initially performed internally subject to review by outside counsel. For example, companies that possess a large trademark portfolio and face constant attempts to infringe may develop “forms” to use for initial contacts with potential infringers that are then adapted as appropriate to each situation.

Foreign Rights Are Protected

It is important to obtain protection in foreign locations where a company's trademarks are utilized. This can be done on a country-specific basis, or where appropriate, such as by utilizing the Madrid system for international registration of marks. A trademark audit will ensure that the company is proceeding as appropriate to secure and maintain foreign rights.

Existing Brands Can Be More Effectively Exploited

One of the best reasons to conduct a trademark audit is that it may identify opportunities to increase revenue through exploitation of existing brands. The primary path to increased revenue is licensing arrangements. The first concern of a licensee will be the value of the brand, including the question, “Has it been developed and protected?” Regularly auditing trademark assets demonstrates commitment to the value of those assets and will usually result in a “clean” review when the licensee investigates the mark.

The bottom line is that most companies have serious deficiencies in the development, management, protection and exploitation of their intellectual property assets. These deficiencies result from inertia ' the human and business tendency to focus on issues only when a problem arises. A trademark audit is a cost efficient and effective way to address and permanently solve the inertia problem. An initial full audit followed by regular updates will ensure that a company derives full benefit from its intellectual property assets.