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Practice Tip: Crafting a Winning Document Retention Policy to Avoid Court-Imposed Penalties

By Bikram Bandy and Daniel Simon
February 27, 2007
Part Two of a Two-Part Series

Part One of this article discussed, inter alia, what the duty to preserve documents entails, when it begins, how a document retention policy can help protect against spoliation claims, and the consequences of failure to preserve documents. This installment addresses repetitive product liability litigation and what counsel should do when notified of a lawsuit.

Repetitive Product Liability Litigation

Companies that manufacture products that are the subject of repeated tort suits have additional challenges to overcome when drafting an effective document retention policy. For example, consider a manufacturer of home heating units that, over the 50-year history of the company, has produced hundreds of different models of heaters all with varying characteristics. Many of these models have been discontinued, some for more than 25 years, although some of the discontinued models presumably still are being used by customers. Throughout its history, the heating unit manufacturer has been named often in product
liability suits that typically allege a malfunction in one of its heating units was the cause of a residential fire. Given its history of lawsuits and the real possibility that any of its heating unit models (even a long-discontinued model) could be the
subject of a new lawsuit at any time, is the heating unit manufacturer legally required to retain indefinitely all documents related to the design and production of every model it has ever made?

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