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Paper's Hidden Security Risk

By John Gilbert
June 02, 2014

It is almost impossible to open a newspaper today without reading about cybersecurity breaches. Target Corp., Neimann Marcus and many other companies have been targeted, and many experts think it is only a matter of time until law firms are targeted (if it's not too late already). All this “cyber risk” may have you pining for the days before computers, when almost all information was stored on paper.

In fact, based on the amount of paper law firms still keep ' both onsite and off ' it seems that lawyers literally want to go back in time. Part of the rationale is safety and security. Not only are lawyers often more comfortable in a paper environment, but there is a sense there is less to worry about, with no risk of cyber attacks. In fact, this is a false sense of security.

At the same time, law firms are facing higher expectations than ever on information security; in addition to legal and regulatory requirements including the HITECH (Health Information Technology for Economic and Clinical Health) Act, clients are expecting more protection of their information ' and often auditing their firms overall security. Paper files can be stolen during office break-ins, lost unrecoverable during disasters, and easily left in airports or taxis. Worse, files that end up in the wrong hands are easy to read, with no password or other protections.

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