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Using Building Blocks to Jumpstart Your Documents In Word 2013

BY Jeffrey Roach
April 02, 2015

My personal relationship with Microsoft Word is long and tortured. Way back in 1986, I was taking temp jobs to help pay my way through Depaul University in Chicago. I was offered a long-term position at the global headquarters of Hyatt Hotels, working for the Vice President of MIS. The only catch was, he wanted someone who had experience in Microsoft Word. I had used Word on the Macintosh's in the computer lab at school, so the temp agency thought I would be a good candidate.

As it turns out, Word on the Macintosh and Word for DOS were two very different animals and I spent my entire first day thumbing through the manual trying to figure out how to operate a word processor that didn't have a graphic user interface or a mouse. I figured out pretty quickly that trying to do things the way I had previously was simply not going to work. I had to learn to accept the limitations of the software I was working with, while taking advantage of the things it did well.

Fast-forward to Word 2013 and I'm still dealing with limitations and finding ways to leverage what Word does well. Which brings me to the subject of my latest (and last) article in this series: automating repetitive tasks. Microsoft Word 2013 has some fantastic tools that will allow you to speed up document production and remove some of the manual labor around creating documents by using pre-formatted blocks of text. One of the features that makes all of this magic possible is called Building Blocks, and they are pretty terrific.

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