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Effective Ways to Implement a 'Less Paper' Office

BY John Gilbert
August 02, 2015

“Going paperless” is something that many law firms claim they desire. There is exceptional value to be gained from a totally paperless environment and storing documents electronically, both in terms of cost savings and efficiency. Risk is reduced as well. However, going completely paperless is a frustrating task that is akin to slamming your head in a door over and over again: It only feels better when you stop.

Few firms have actually succeeded in going paperless. In fact, the amount of paper at most firms has actually increased. There are many reasons for this, including: the lack of a clear direction on where to begin; the lack of a budget to implement a scanning program; attorneys who do not understand the value of scanning; and not enough collective support throughout the firm. For most firms, going paperless is just too daunting, and therefore the project remains forever in the future.

A better approach is to not attempt a totally paperless environment. A more manageable goal is to simply achieve “less paper.” The solution consists of a multi-pronged approach that includes scanning as many paper documents as is practical ' which experience has shown is not necessarily every paper document in the firm ' and storing them electronically.

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