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To Compress or Not to Compress

By Dean Sappey
November 30, 2015

Prolific document generation is often the mark of a successful law firm. However, as a result, the volume of the firm's electronic storage dramatically increases every year. In addition to electronically created documents, paper documents are now regularly scanned and converted to electronic files, adding more storage bulk. Proper recordkeeping is critical to support clients and compliance regulations, but the document store can become unwieldy and very expensive for a firm to maintain.

Legal IT professionals are tasked with keeping expenses low while also ensuring the firm supports client and compliance requirements. Compression can significantly reduce document file sizes in a Document Management System (DMS), SharePoint, Windows file system, or any content repository, as an automated backend process.

Reducing document file size reduces storage costs and speeds up file transfers when downloading or sending these documents via e-mail. Compressing documents can provide law firms with considerable advantages in these areas, though it is not suitable in all circumstances.

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