Commercial Rent Control in New York: Back Again?

Under Intro 737, tenants occupying commercial properties would have a statutory right to renew their leases for an additional 10-year term. §22-1206. The bill would require landlords to notify each of their commercial tenants at least 180 days before the expiration of their leases whether the landlord is willing to renew the lease (§22-1206(e)) and if so, the parties have 90 days to agree upon renewal terms. Id. If the parties are unable to agree, the tenant may refer the matter to arbitration. Id. Alternatively, if the landlord is unwilling to renew the lease, the landlord must explain its reasons for nonrenewal, which the tenant may then challenge through arbitration. Id. If the arbitrator finds for the tenant, the tenant is then entitled to renew the lease, and the parties are obligated to attempt to agree upon the terms of the renewal, with the matter returning to arbitration at the tenant's option if the parties cannot agree. Id.

Arbitration is to be conducted through the American Arbitration Association (the AAA), before a single arbitrator who will receive documents and reports from the parties and then hold hearings. §22-1206(e). No timeframe is specified for the commencement of hearings, or their length, but the bill provides that the entire process is to be completed before the tenant's current lease expires.

Upon receipt of the arbitrator's decision, the tenant may elect either to pay the specified rent or to pay an alternative rent of no more than 110 percent of the final year's rent under the existing lease. §22-1206(g). In such a situation, the landlord can market the premises to a new tenant. Id. However, the landlord cannot rent the space to the new tenant without first offering the premises to the existing tenant upon the same terms agreed to by the prospective tenant. Id. If the existing tenant refused those terms, then, and only then, would the existing tenant be required to vacate. Id. If the existing tenant were to agree to those terms, then the landlord would be required to enter into a new lease with the existing tenant on the agreed-upon terms. Id.

Issues for Consideration

Intro 737 faces challenges both legal and practical. A committee of the New York City Bar Association that has examined the bill concluded that the City lacks the authority to enact it as drafted, rendering it unconstitutional. (The prior commercial rent control law was enacted by the State Assembly, not the City Council, and thus the issue of legislative authority did not arise.) It is generally thought that the only way for the City Council to validly legislate in the area of commercial rent control would be under its general “health and welfare” power, but even that authority is open to question in this area, and the issue has not been considered by the courts.

Even if the bill survived legal challenge, other legal questions remain. For example, it is unclear how the bill would affect the countless commercial leases that already call for the arbitration of rent disputes. Intro 737, as drafted, declares as invalid any lease provision that “waives or diminishes the right of a Tenant” under the bill. §22-1209. If broadly applied, this restriction could wreak havoc on existing commercial leases. In addition, the bill applies to “building[s] and space,” which would seemingly exclude ground leases, in which the tenant leases only land. Most ground tenants operate buildings on the land that they lease, and rent space in their buildings to commercial users. Thus, the bill appears to create the anomalous situation in which ground tenants would be excluded from rent control on the land that they lease, but could be subject to rent control on the space that they rent to others. Residential co-ops that occupy leased land and have commercial units within their buildings would likely fall into this category.

The bill would also be difficult to administer; it provides eight express exclusions to a tenant's right to renew, depending on the landlord's intentions at the end of the existing lease, or the tenant's conduct. §22-1206(e). For example, if the landlord intends to demolish or substantially reconstruct the premises at the end of the current lease, or if the landlord intends to occupy the premises for its own business, the tenant is not entitled to renew. Id. Similarly, the tenant is not entitled to renew its lease if the tenant has been persistently late in paying rent “without cause” or has engaged in misconduct. Id. These exclusions, however sensible, create the possibility of factual disputes that might not be adjudicated without some discovery, and almost certainly not within 90 or even 180 days. Many commercial landlords and tenants are likely to hang in limbo as to the tenant's renewal rights even after the lease has expired.

Similarly, even when a tenant's renewal right is unquestioned, the parties are likely to face a protracted arbitration in the event they cannot agree on the renewal rent. The bill lists 12 non-exclusive factors that the arbitrator must consider in determining the rent, including certain types of market data and considerations specific to the parties and the property. Id. For example, the arbitrator must consider the fair market rents for comparable properties and “the cost of leasing similar premises within a one-mile radius of the property.” Id. In most of Manhattan, a one-mile radius encompasses a huge number of properties, stretching from river to river. Such information is not only of questionable relevance in setting the rent for a particular space within a particular submarket, but also very hard to compile. There is no central database of commercial lease information from which an appraiser can obtain reliable leasing costs for similar properties. Such information is typically obtained through word of mouth and subject to challenge. Likewise, in setting the rent, the arbitrator must consider, among other things, the cost of maintaining and operating the property, the services furnished by the landlord and “the extent to which the business is bound to its particular location.” Id. One or all of these factors is likely to be sharply disputed by the parties. An arbitrator obligated to consider all of these factors, plus several more, will likely be inundated with conflicting factual submissions by the parties. Arbitration hearings could easily take far more than a week.

Conclusion

Although Intro 737 aims to remedy the very real issue of retail vacancies in the City, the bill does not appear workable and would likely engender more distress than it relieves.

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David B. Saxe is a former Associate Justice of New York's Appellate Division, First Department, where he served for 19 years before becoming a partner at Morrison Cohen LLP. Brett Dockwell is a partner at the firm and is chair of its valuation disputes practice group. This article also appeared in the New York Law Journal, an ALM sibling of this newsletter.